Abstract Submission

View Conference Program Booklet

Abstract notifications now released 

Thank you once again to everyone that submitted a new abstract or re-submitted their abstract from ASSC 2020. Abstracts have now been reviewed and allocated into the program. Congratulations to all presenters! Notification emails have now been distributed to all authors. If you have not yet received an email from the ASSC 2021 Conference Organisers, please email us at ASSC2021@arinex.com.au

All successful abstract presenters (oral or e-poster) will be required to register for the virtual conference by the Early Bird deadline in order to keep their presentation in the program.

The Conference will be held virtually from the 6 – 10 September 2021, featuring keynote speakers, presentations, live Q&A sessions, posters and workshops.

If you have any queries please contact the Conference Organisers at ASSC2021@arinex.com.au

Submission Themes

ASSC 2021 will be covering the following themes:

  1. Seed biology and evolutionary ecology – Unlocking the challenges of germination, dormancy and seed ecology in a changing world.
  2. Seed sourcing and end-use – Considering genetic diversity, restoration and translocations as well as sector specific approaches to seed conservation and use.
  3. Seed and gene bank management – The ins and outs of managing ex situ seed banks and gene banks and the methods for maximising seed quality and longevity.
  4. Seeds in culture and society – Sharing stories and learning about historical, socio-cultural, and legal practices of seed conservation, use, exchange, and repatriation, including collaborations between traditional use, community, and ex situ seed banks and gene banks.

Registration is open

Detailed program now available

Submission Types

Due to the limitations of running a virtual event without concurrent sessions, we are providing three (3) presentation format options which have been designed to maximise the number of presentations that can be accommodated in the program.

We invite delegates to submit abstracts for the following presentation types. All presentation types are equally valued contributions and different presentation formats may be best suited to different kinds of content. Delegates are encouraged to select the presentation format that best suits the material to be presented.

An opportunity for questions will be provided at the end of each theme session for both presentations and posters.

Disclaimer: The Scientific Committee reserve the right to offer a different format if required for the program.

Oral Presentation

The Scientific Committee will assess each submitted abstract and offer successful applicants an opportunity to present an 8 minute presentation OR a 3 minute speed talk. Presentation times will be strictly enforced to ensure the program runs to time.

Applicants will be asked to nominate:
1. Their preference for talk length,
2. The conference theme most relevant to their presentation, and
3. If they will present live or provide a pre-recorded video (optional for 8-minute talks only. 3-minute talks must be pre-recorded).

Poster Presentation

Posters are displayed virtually through the duration of the Conference, providing you the opportunity to showcase your work and engage in discussions with attendees during dedicated question times.

Applicants will be asked to nominate:
1. The conference theme most relevant to their poster

Submission Details

  • All abstracts must be original work. An abstract should not be submitted if the work has been or is to be published or presented at a major national or international meeting.
  • An abstract must contain sufficient information so that if published, it will be a complete report independent of presentation. The text should not contain statements alluding to results or conclusions not presented within the text.
  • Submission acknowledges consent to publication of the abstract in the conference proceedings and via the mobile phone application.
  • The presenting author will be required to register for the conference in order to ensure their abstract(s) is included in the final program by Friday 16 July 2021.
  • All submissions must be completed electronically via the online submission facility. If you are unable to submit in this manner, please contact the conference managers at assc2021@arinex.com.au.
  • All abstracts must be prepared according to the abstract format and layout guidelines provided. Abstracts will only be accepted and published if submitted using the supplied template, available here.
  • There is no limit to the number of abstracts that may be submitted by an individual. However, splitting of a body of work into multiple abstracts is discouraged and consolidation into one abstract is preferred.
  • Abstracts must not exceed a 300 word limit. The word limit relates only to the text of the abstract and does not include title, authors and institutions. Please ensure you delete the instructions from the abstract template and DO NOT include author name or affiliation in your uploaded document. The author name and affiliation will be automatically included in the final PDF.
  • Please use Arial type font and font size 11 for the abstract text. Formatting is preserved (italics, bold, superscripting, subscripting, underlining) and symbol characters (i.e. ± , μ, ß) may be used.
  • Type the abstract title in the field provided on the online submission form. The template will allow a title of up to 180 characters in length. The title will be accepted in sentence case only. If your title includes acronyms or nouns which require capitalisation, please email the conference managers via assc2021@arinex.com.au to have these updated on your behalf.
  • Abstracts must be free of typographical and grammatical errors and use sentence case for headings.
  • Abbreviations should be given in brackets after the first full use of the word. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
  • You will be asked to provide a short biography (up to 100 words) and photo with your submission. This photo and biography will be added to the conference mobile phone application and provided to the session chairperson.
  • Use single line spacing.
  • Add co-authors in the ‘Author(s)’ section of the submission page. All presenting authors must be indicated at this stage. Please provide a biography and photo for all presenting authors.

Authors must prepare their abstract in advance following the submission template instructions. All abstracts will be checked and if you don’t use the template instructions, your abstract may be declined. Authors can then upload the completed abstract via the online form. 

As per the template instructions, the document being uploaded to eOrganiser should only be your abstract text – your title and author information will entered during submission and auto-added to your submission. You will see a preview of the final abstract prior to submitting.

Abstract submissions will only be accepted via the conference website.

Note that you will need to set up a new account in the portal, even if you have set up an account for previous events.

  1. Click on ‘Create an author account’ on the right hand side. After completing your details you will be sent an email to verify your account for login. Please remember your account password in case you need to access it again to make any changes to your submission.
  2. Once logged in, click ‘Submit abstract’ to access the submission page.
  3. Enter your paper title in the ‘Paper details’
  4. Upload your abstract in a .doc and .docx format, following the format used in the abstract submission template.
  5. Please note: you are submitting the body text of your abstract only. DO NOT include the abstract title or author details in the abstract Word document. 
  6. List all authors in the correct order in the ‘Author(s)’ section, ensuring you indicate the presenting authors for the abstract. 
  7. Select your abstract theme from the list provided.
  8. Answer the additional questions at the bottom of the submission form.
  9. Hit ‘Preview and submit’. You will be able to preview your abstract in PDF and make any changes if required.
  10. While on the preview window, hit ‘Submit’ to confirm your submission.

If you experience any technical issues while submitting your abstract or would like any changes made to the PDF of your abstract, please contact us via assc2021@arinex.com.au.

Notifications of acceptance will be sent via email to the submitting author. Accepted abstracts will be published in the conference proceedings. The conference will not be held responsible for abstract submissions not received via the website or for submission errors caused by internet service outages, hardware or software delays, power outages or unforeseen events.